Project Administrator for post-award at the IT University of Copenhagen (ITU) (181916)

ITU has in recent years experienced a marked growth in research activities and external funding, which we expect to continue in the coming years. As a specialized university with a focus on digitalisation and technology, we work closely with some of society's most important challenges. We offer an environment with the opportunity to contribute to the university's research and research support.

ITU's well-functioning pre-award and post-award team became as of 1 September part of a unified research support unit. The research support unit's 16 staff also handle, in addition to pre-award and post-award, management information, research data management, travel guidance and approvals, administration of our CRIS system, research strategic initiatives and support to the Vice-Dean for Research.

Opgaver

Together with our well-established and skilled team of post-awarders you will be responsible for our portfolio of external grants from contract formation to final reporting. Your tasks will mainly include:

• Communicating grant conditions from primarily Danish public and private foundations as well as ITU's procedures for appointments, procurement and travel, etc., to the grantors.
• Coordinating the signing of contracts and collaboration agreements etc. in collaboration with external parties, grant holders and contract lawyers in Legal.
• Coordinating project appointments in collaboration with grant holders, the PhD School, HR consultants and controllers.
• Ongoing budget follow-ups in collaboration with grant holders.
• Plan and prepare annual and final accounts for grantors, including assisting your colleagues in pre-award and post-award with quality assurance of budgets and accounts.
• Ensure recording and archiving of project documents and other relevant correspondence on the grant file in our ESDH system.
• Update our research administration system with awarded grants and completed research projects.

In daily work you will collaborate with your colleagues and grant holders on the everyday small and large routines in the research area. We primarily use Teams, Excel and the ESDH system F2 as well as the research administration system PURE.

We place high value on inclusion, collaboration and knowledge sharing, and you are motivated by and able to share your insights and also benefit from your colleagues' insights and experiences.

Kvalifikationer

We imagine you have a relevant education at master's level and perhaps you have knowledge of administration of grants from a university or other research institution. It is important for us that you:

• can efficiently navigate large, complex documents, including guidelines and terms from funders.
• can work independently and maintain an overview of ITU's procedures as well as reporting and deadlines for projects you administer.
• can speak and write English at a high level.

As a person you are approachable and respond well to both ongoing inquiries from grant holders and colleagues as well as ongoing adjustments of cross-cutting workflows at IT- University. In periods you and your colleagues experience busy times with many reports, inquiries and changes. Therefore it is important for us that you can handle changing priorities in an environment with many stakeholders when the workload is sometimes high.

IT-Universitetet tilbyder

ITU offers an exciting and challenging job in an international environment with colleagues who are engaged in ITU's research. We have an open and informal tone and a varied daily life with flexitime, which provides good opportunities to make the interplay between work and leisure function optimally.

We offer you a personal and professional development plan with opportunities for further education and experience with new areas of responsibility, so we best support the next steps in your career path.

Ansættelsesvilkår

The appointment is in accordance with the collective agreement between the Ministry of Taxation and the relevant organization. The working hours are 37 hours per week. There will be opportunities to negotiate individual supplements depending on your qualifications. The position is desired to be filled on January 1, 2027 or as soon as possible thereafter.

Yderligere information

You are welcome to contact Anders Thal Fisker at tel. 22125806 or [email protected] if you would like further information about the position.

Ansøgningsprocedure

You can apply for the position through our e-recruitment system. Apply by clicking the "Søg stillingen" button at the bottom of the job ad on our website.

The application deadline is the 8. november kl. 12:00.

Interviews are expected to be held in weeks 46 and 48. IT-Universitetet uses personality tests as part of our recruitment process.

At ITU we have an international environment and view diversity as a valuable resource. We place great importance on supporting an inclusive working environment for all our employees and therefore encourage all qualified applicants regardless of age, gender, religious affiliation or ethnicity to apply for the position.

Since ITU works with research in critical technology, which is subject to special rules for security and export control, an open source background check may be performed on qualified candidates for the position.