Medical secretary/health administrative coordinator for Department of Cardiology, Sønderborg

We are looking for a new colleague for a permanent position - is that you?

We are looking for 1 skilled and engaged medical secretary/health administrative coordinator from 1 January 2027 or by agreement. The position is full-time, but with the possibility of part-time (min. 32 hours). We are seeking a medical secretary/health administrative coordinator who will help create the framework for a good patient journey and a good working environment.

We need a professionally strong colleague who is passionate about developing in their field and who wants to work in cross-disciplinary teams. Is it you exactly and do you thrive in a busy daily life – then you are warmly welcome to join us.

Heart diseases consists of a ward with 22 beds and a large outpatient department with approx. 26,000 visits/year in Aabenraa. In Sønderborg we have a somewhat smaller outpatient function with approx. 7,000 visits/year, here we collaborate with the other specialties in the outpatient area.

We work closely across professional boundaries in the collaboration on patient pathways and there is a high professional coordination of flow between the ward and the outpatient departments.

The ward receives patients admitted via FAM, transfers from OUH Cardiology Department and from our own outpatient clinics. We handle evaluation, observation and treatment of all types of cardiac medical patients during admission and in outpatient courses. In Aabenraa pacemaker implantations are also performed.

Tasks of the medical secretaries

The secretariat in Cardiology is staffed with a total of 10 medical secretaries, of which 6 secretaries are in Aabenraa and 4 are in Sønderborg. The medical secretaries have tasks in basic functions and team-specific functions within the cardiac medical specialty.

The secretarial tasks are carried out in close collaboration with the outpatient clinic's and the ward's doctors and nurses.

The tasks are varied and consist of administrative tasks related to visitation, booking and scheduling of patients, charting to a lesser extent (speech recognition (TGK) implemented in October 2022), registration tasks and telephone service. We have electronic arrival registration, so there will be minimal reception work.

The work is planned according to the duty roster, and with changing positions in respectively reception, booking and secretariat. You become part of a on-call schedule, where working hours are between 07:30 and 15:00.

We offer

• a exciting workplace where collegial collaboration is highly valued across the locations
• a informal tone in a solid interdisciplinary environment
• an independent job with many varied tasks and development opportunities
• possibility for flex arrangement for meetings/going time
• ergonomic workstations and quiet writing spaces
• possibility for off-site function in Aabenraa by agreement

We expect that you

• are a trained medical secretary/health administrative coordinator and uphold a high professional standard in your daily work
• have knowledge of and have worked with EPJ SYD
• have a good overview and can prioritise your tasks
• enjoy writing journal notes
• have knowledge of cardiological terminology
• take responsibility and keep an overview in a busy daily life with interruptions and high pace
• are flexible and adaptable with good collaboration skills
• with a human approach put patient and relatives first in accordance with the Hospital's vision “Your satisfaction – Our pride”

Application deadline: 22 November 2026

Employment interview: expected to be held in week 48.

Employment: According to applicable collective agreement

Further information can be obtained by contacting

Chief Medical Secretary Anja A. Christiansen tel.: 7997 2647 or mobile 2364 0572, email: [email protected]

Medical Secretary Lone Eskesen, tel. 7997 2600