School secretary/administrative staff wanted for Lillevang School

Do you thrive in a dynamic everyday life with varied tasks? Can you maintain an overview and thrive in contact with children and young people? Are you ready to start your tasks early in the morning? Then maybe you are the one we are looking for. The position is with appointment from January 1, 2027.

Lillevang School is a district school with two departments, grades 0-5 at the Skovvang department and grades 6-9 at Lillerød department. The school houses about 650 students in the general program and about 50 students in various group arrangements. The school is a ten-minute walk from the S-train, close to nature and green areas.

About the position

We are seeking a school secretary who can supplement the administrative team. The total administrative team currently consists of three school secretaries who work closely with the management. The total leadership consists of a district school leader, two daily managers, four department managers and one SFO leader. You will have your daily presence at the Lillerød department.

You will be employed with a working time of about 33 hours per week. The working time is distributed over about 41-42 working weeks per year. During the school year you will thus accumulate compensatory time to be used on planned school holidays in the school term. In the weeks you are at work, the working time is therefore 37 hours. If you wish a lower weekly working time, you are welcome to apply.

The tasks in the school's administration span a wide range. At Lillevang School there is a close collaboration and sparring between the school secretaries with overlap in tasks.

As a school secretary at Lillevang School your work tasks will be

• Substitute coverage in the Docendo system (early morning) and contact person for the school's substitute corps at the Lillerød department
• Finance, including posting and accounting in Prisme 365, as well as follow-up and preparation of reports
• Telephone and personal service, including supporting communication to staff and parents, etc.
• Assist with school year planning
• Superuser on the communication platform Aula and other supporting digital platforms
• Student administration – journaling, registrations etc. in IST Tabulex TEA
• Staff administration in SD/Silkeborg Data (creation in payroll service, wage agreements, absence and vacation accounting)
• Administration around final exams – registration for exams, practical tasks related to the conduct of the examinees etc.
• Orders of office materials, bookings, contact with associations using the school's premises and other ad hoc tasks.
• Communication internally and externally as well as updating and administering the school's website

In addition, part of the administrative work will be to support the management with management information.

The secretaries must be able to cover the same tasks, but share some specific tasks on the premises among themselves. You should expect to work more with bookkeeping in Prisme than in SD/Silkeborg Data with personnel administration. The daily substitute coverage is shared with the department's other secretary.

At Lillevang School we have an informal and professional tone, where we are dedicated to our own and shared tasks. We gladly put our competences to use in the development of the school and our work community.

About you

• You have a good mood and are curious about new learning
• You have a flair for working in IT systems
• You work systematically and structurally with an overview
• You can work independently and in collaboration with others
• You have a high quality and responsibility awareness in solving tasks
• You are helpful and meet children and adults with a smile and a welcoming attitude
• You are flexible and can navigate in a changing everyday life

You will become an important part of the school's administrative team and will have a daily life characterized by happy students, skilled and engaged colleagues, leadership with clear ambitions for the school's development and an active parent group that takes an interest in their children's schooling.

Want to know more

You are welcome to contact district school leader Tue Bach Andersen at telephone 51 15 74 75 for more information about the position. You send your application, CV and relevant attachments digitally via the link in the advertisement with the application deadline 19 November 2026. We will obtain references and criminal records on all prospective employees. Salary and terms of employment will be determined in accordance with the agreement for HK workers in Allerød Municipality.

We look forward to receiving your application.

Allerød Municipality is a workplace with high social capital. We value cross-disciplinary cooperation, competence and job development and not least influence on our own daily lives highly. The most important for us is our core task - to create value for citizens.

The municipality has about 2,000 employees who work from a common Leader and Employee framework, where values such as dialogue, cooperation, respect and professionalism are cornerstones. Here you can read Allerød Municipality's Leader and Employee Framework .

The organization is based on flat structures, great influence and good development opportunities. Allerød Municipality is a smoke-free workplace with smoke-free working hours.

We believe that diversity among our employees strengthens our organization and the solution of the joint core task. We therefore encourage all interested applicants to apply for the position regardless of gender, gender identity, age, disability, ethnic background or sexual orientation.

Allerød Municipality lies in the heart of North Zealand in beautiful and varied nature. The municipality has close to 26,000 inhabitants and offers an active association and business life with good sports and leisure opportunities.

There are several good transport options to and from the municipality, and the S-train runs every 10 minutes from Allerød Station.