Driving/administrative consultant

Do you have a sense for structure, practical tasks and administrative processes? Do you thrive with a varied day, where you both sit at the office and solve practical tasks outside the building?

Then it might be you we are looking for as a driving and administrative consultant at DOX Visas & Legalisation.

With us you become part of a small team with an informal culture, close collaboration and a daily life where quality, punctuality and accountability are important.

You will have a versatile role, where your tasks will include

• Driving and authority errands: Delivery and collection of documents at ministries, embassies, public authorities and other partners.
• Transport in the city: You will use both car and bicycle in connection with your tasks. In Copenhagen the bicycle will often be the fastest and easiest way to get around, and you should therefore be prepared to use the bike as a natural part of the job.
• Administrative case handling: Registration, checking and handling of documents as well as follow-up on ongoing cases.
• Coordination: Ensuring that documents and cases proceed to the right authority at the right time.
• Document handling: Preparation, sorting, scanning, copying and archiving of documents.
• Follow-up: Overview of deadlines, pickups, deliveries and other practical arrangements.
• Internal coordination: Close collaboration with colleagues on daily planning and prioritization of tasks.
• Ad hoc tasks: Practical and administrative tasks that make the daily office routine run efficiently.

We imagine that you

• Are structured and responsible and keep track of your appointments and deadlines.
• Are practically minded and thrive with a workday that takes place both at the office and out with authorities and partners.
• Are willing to cycle around the city when it is the fastest and most practical form of transport.
• Have an eye for detail and handle documents and information carefully.
• Are stable and punctual and take responsibility for tasks being completed correctly and on time.
• Are flexible and service-minded towards both colleagues, customers and partners.
• Can work independently, while naturally integrating into a small team.
• Have a category B driving license and be comfortable driving a car with manual transmission for work-related errands.
• Have good Danish language skills and be able to communicate in English – both spoken and written.
• Have experience with administrative tasks, coordination, logistics or similar. Experience from a similar position is an advantage but not a requirement.

We offer

• Part-time position: The position is basically part-time with the possibility of more hours in the future if the collaboration works well and the company's needs develop.
• Flexible and varied working day: A combination of administrative tasks at the office and practical travel and authority errands.
• Transport in the city: You will use both car and bicycle. The bicycle is often the fastest and easiest way to get around between authorities and partners in the city.
• Thorough onboarding: You do not need to have experience with visas and legalization – we will ensure you are well introduced to our work processes.
• Good working environment: A flat structure in a small and close team with a flat structure, where we help each other and lift as a team.
• Responsibility and autonomy: A role where you have the opportunity to plan and take responsibility for your own tasks.
• International environment: A daily life with contact with companies, public authorities and diplomatic representations.

Does it sound like something for you?

If you are a structured and practically oriented person who thrives with responsibility, coordination and a varied workday, we would love to hear from you.

Send your application and CV as soon as possible to [email protected] . We conduct interviews on an ongoing basis.