Healthcare administrative coordinator/medical secretary

We are looking for an engaged and competent health administrative coordinator/medical secretary for a permanent position in the secretariat of the Urology Department L.

One of our booking configurators has sought new challenges, and we are therefore seeking a new colleague.

The Urology Department L handles diagnostics and treatment of diseases in the adrenal glands, kidneys, urinary tract, prostate and male genital organs.

Our secretariat is distributed across two sites in Odense and Svendborg and consists of 16 health administrative coordinators, medical secretaries and health service secretaries. Your primary workplace will be in Odense, but there will be opportunities to function in Svendborg.

We are in the process of developing a new structure for task distribution in the secretariat, including a division into two teams. We place emphasis on lifting the tasks collectively, helping each other across, and making the best use of each other’s competencies.

Who are we looking for? We are open to different profiles for the position. It could be you who already has experience as a booking configurator, you who wants to develop your competencies within booking configuration, or you who primarily has an interest in some of the many other exciting and versatile tasks we handle in the secretariat.

The most important for us is that you want to be part of our community, actively contribute to task solving, and help develop the way we work.

Daily tasks will include

• Telephone contact with patients and partners
• Booking and inviting patients
• Follow-up on execution lists and checklists
• Dictation list typing
• Registration and quality assurance
• Coordination of patient pathways
• Secretarial support on our ward L1 (in rotation)
• Participation in the secretariat’s joint functions and tasks

Tasks as booking configurator

• Opening and closing of outpatient programs
• Setup and configuration of programs in outpatient clinics
• Ensure overview of patient rights and waiting times so you can support management in good operational planning and participate in monthly operational meetings
• Teach colleagues in relevant topics related to your area of responsibility
• Participate in relevant meetings/forums related to EPJ SYD booking
• Daily tasks in the secretariat

We imagine that you

• are a trained health administrative coordinator/medical secretary, preferably with experience with EPJ SYD and knowledge of the daily tasks in the secretariat
• take responsibility and are proactive in task solving
• are stable and contribute to a good working environment
• can prioritize your tasks and have the ability to create overview
• are eager to work towards good collaboration mono- and interdisciplinary with a positive approach to change processes
• contribute to quality assurance and development of workflows
• have a good dose of humor and contribute to an informal and secure atmosphere in everyday life

We offer

• a secretariat where development, respect, openness and shared responsibility are at the centre
• dedicated colleagues who pull together, share knowledge and focus on jointly creating good pathways for patients
• a thorough and planned onboarding with an assigned mentor for the first 12 weeks
• flexible working arrangement
• possibility of home working

The position is essentially 37 hours. Your working hours will be on weekdays between 07:30-15:30.

Further information For further information about the position you are welcome to contact Secretariat Manager Mette Sander tel. 2058 8184 or Health Administrative Coordinator Anna Bang Birker tel. 6541 7261.

Start: December 1, 2026

Application deadline: October 21, 2026

Interviews: October 26, 2026

We look forward to hearing from you!

Salary and employment terms Salary and employment terms for the position follow the Health Administrative Personnel - Collective Agreement 32.09.1. The starting salary for the position can be found via the following link: See starting salary for positions in Region Syddanmark .

In addition to the starting salary, the salary may include negotiated allowances depending on the position, your experience and qualifications.